The purpose of the association is to give members, cf. § 3, the opportunity to practice fitness in their free time.

Stk.2. The purpose of the association is furthermore,

• To operate a fitness centre at SDU with a wide and varied range of activities in the fields of fitness and wellbeing,
• to disseminate and promote the desire for exercise and thus health by offering breadth in the exercise activities, and by ensuring the best possible conditions and frameworks for exercising,
• To support a good learning and study environment.

The purpose of the association is also to support SDU's research in the field of exercise and health. The Association shall provide, free of charge, premises, furniture, tools and other equipment for this activity.

As a member of SDU Fitness can be recorded:

• All students who are educationally affiliated with SDU through an active enrolment.
• All staff employed by SDU.
• All permanent employees at Odense University Hospital.
• The abovementioned members who are on leave are entitled to exercise at SDU Fitness.

Paragraph 2. All members must be registered and recorded in the Association and shall be obliged to pay the quota until withdrawal takes place in accordance with the second subparagraph. The applicable subscription agreement. In addition, the enrolment and withdrawal and the quota payment are made after SDU Fitness at any time laid down rules.

Stk. 3. The board may, if necessary, prioritize SDU employees and students in relation to. Enrollment, lack of space and facilities thereof.

SDU Fitness is a member of the Danish Gymnastics and Sports Associations (DGI).

(2) SDU Fitness will follow a clear anti-doping policy, and SDU Fitness will be subject to anti-doping control from DGI or DGF. SDU Fitness will follow Anti-Doping Denmark (ADD) guidelines on equipment, layout, policy and culture.

(3) Premises are made available by SDU against payment.

Stk. 4. SDU Fitness can enter into membership of the associations that support the association's activities.

The General Assembly shall be the supreme authority of the Association in all matters. The Ordinary General Meeting shall be held before 1 December each year and shall be convened in writing at least three weeks before its date. The notice shall be posted in the fitness centre and sent by e-mail to those members who have registered with a correct and valid e-mail address, cf. § 13.

(2) Proposals to be considered at the general meeting must be received by the chairman in writing no later than 14 days before the general meeting and must be sent to the association's members no later than 8 days before the general meeting.

(3) Board members shall be elected and appointed at the general meeting. The board has a mandate to appoint an additional board member. The appointment of an additional board member must take place after the next board meeting. Up to 7 board members and up to 2 alternates are elected to the board of the association. They are elected for 1 year at a time. The board members take office immediately after the general meeting, cf. § 6.

(4) At the general meeting, 1 auditor is elected for 1 year at a time. All registered paying members, students and employees, are eligible for election to the board. Candidates can be nominated up to and including the general meeting and by proxy.

(5) The agenda must include at least the following:

1. Choice of conductor.
2. The Board's report on the association's activities over the past year.
3. The audited accounts shall be submitted for approval
4. Presentation of the budget for the coming year.
5. Processing of incoming proposals.
6. Election of members to the board of directors and alternates.
7. Appointment of members to the board of directors.
8. Choice of 1 auditor.
9. Possibly.

Stk.6 The general meeting is quorate regardless of the number of attending members.

(7) All members are entitled to vote. Members must attend the general meeting in person in order to cast a valid vote. Voting by proxy is not permitted.

(8) The general meeting elects a chairman to lead the meeting. The chairperson may not be a member of any committee or board of the association.

PCS.9. The general meeting's decision is recorded in minutes, where minutes of the proceedings are also recorded to the extent determined by the chairman or the general meeting.

PCS.10. The general meeting makes decisions by a simple majority of votes. If a person requests a written vote, the chairperson must accommodate this.

Stk.11. All members have the right to speak. All personal elections are decided by a simple majority of votes. Stk.

Stk. 12. An extraordinary general meeting may be convened by the board or when at least 1/3 of the association's members submit a written request and reasons to the board. The extraordinary general meeting must be held within four weeks of the decision. With regard to requirements for the convening, management of the meeting, voting, etc. the same provisions apply as for the ordinary general meeting.

The association is managed by a board of up to 7 members and 2 alternates, who are elected and appointed in accordance with Article 5. The board constitutes itself with a chairman and vice chairman immediately after the general meeting.

PCS.2 The management is responsible for the daily operations and must run the association in a financially sound manner, including taking out the necessary insurance.

(3) Management is responsible for ensuring that premises, equipment and tools are at all times used appropriately for the purpose, maintained and kept in proper condition.

Stk.4. The association's salaried employees constitute the management.

(5) Attendance at board meetings is mandatory. The chairman convenes board meetings by sending an agenda. Meetings are held according to a predetermined schedule. However, at least 4 meetings must be held per year.

(6) In order for the board to constitute a quorum, at least 4 board members must be present. The board makes decisions by a simple majority of votes. In the event of a tie, the chairman's vote is decisive. The employee representative is entitled to vote on the board on the same terms as ordinary members.

(7) The employee representative is elected among SDU Fitness' employees. The employee representative must be found among employed receptionists/instructors. If the employee representative is dismissed or resigns from his/her position at SDU Fitness, the employees must elect a new representative within 14 days. The employee representative cannot be elected chairman or vice-chairman.

The association is signed by the chairman and vice chairman. However, the association is represented by the purchase, sale or pledging of real estate or movable property and by taking out loans over a total value of DKK 10,000.00 with the approval of at least 2/3 of the entire board of directors under responsibility to the general meeting.

The Association is solely responsible for its assets for its obligations. Members are not personally liable for the association's obligations and cannot claim any part of the association's assets or dividends.

The year of the association follows the calendar year.

The elected auditor may not have other functions in the association management.

(2) The auditor must review and sign the accounts and, upon request, be presented with appendices to the accounts.

The association's articles of association may be amended at any general meeting, ordinary or extraordinary, when at least 2/3 of the attending voting members vote in favor of the amendments. However, it is possible to amend the articles of association by a simple majority of votes at two consecutive general meetings at least 14 days apart.

The association can only be dissolved if it is adopted at two consecutive general meetings held three weeks apart and if at least 2/3 of the attending voting members vote in favor. In the event of dissolution, the association's funds will accrue to the University of Southern Denmark for use for study-related activities.

The association's communication is primarily based on electronic media, such as email, website, Facebook etc. This means that notices and minutes are communicated via one or more of these media.

(2) It is the members' responsibility that the association is updated with regard to e.g. address and e-mail address.

Thus adopted at the general meeting on November 27, 2024.